Job Descriptions

Handling initial inquiries both by telephone and email regarding the company provided services. Records of inquiries and follow up to be kept in the database. ·Preparing/ Drafting letters/ memos to the clients and sending it by email. ·Proper document control/filing storage for important drawings, files, layout and other confidential files. ·Preparing presentation in Microsoft PowerPoint as per the requirement of the tender/ project. ·Preparing and distributing the copy of the tender invitation to the concerned department sent by client through email, fax or by courier. ·Sending emails to clients with regards to clarifications to tender and other inquiries. ·Consolidating all the documents from different department with regards to tender requirements. ·Reviewing tenders/bids for the preparation of technical proposal. ·Preparing technical proposal as per the requirement of the tender. ·Following up with the client either by phone or by email on the status of the submitted proposals. ·Updating, organizing, and filing the pertinent documents in the commercial department. ·Maintaining client’s portal government & private companies. ·Preparing all the pre-qualifications documents and client registrations. ·Liaising with client’s site visit contact person and arranging site visit schedule (whenever required in the tender) and preparing site visit report & minutes of Meeting (if required). ·Sending/ forwarding the request for quotation to the Purchasing Department whenever required in the tender. ·Verifying invoices as per the contract or purchase order before client submission. · Processing for request of bid bond and performance bond. Ensuring that the bid bond and performance bond are compliant with client’s requirements and submitted in timely manner. ·Coordinating with clients, subcontractors and supplier regarding the contract (Renewal and Termination). · Updating the database of proposal, contracts, registration and invoice. . Reporting to the com

---