Job Descriptions

Prepare Purchase order upon receipt of any instruction from the sales team/PO from Customers Entering and updating orders into the system Coordinating to Suppliers on the PO issued till the ordered item arrives at destination and resolving necessary concerns Getting rates from listed forwarders and coordinating on the appointed one for those shipments to be shipped out (SEA/AIR/LAND) and resolving necessary concerns Coordinating with Sales Team to ensure timely dispatch of deliveries Entering and updating orders into the system Maintaining and managing inventory status Maintaining inventory and coordinating with warehouse (appointed third party logistic) Maintaining list of deliveries of hold and updating sales team accordingly Maintaining record of forwarding items and updating forwarding and packing lists accordingly Maintaining balance position of the stock with the sales team Coordinating with the relevant teams with regards to shipments and other inward logistics requirements Inventory reconciliation Ensure consistent communication, coordination and responsiveness with the suppliers and forwarders on the status of procurement, contracting and logistics activities Provide overall supervision and coordination of staff and activities in the procurement and logistics unit and ensures the organization works with competent and reliable suppliers by collaborating with the management to evaluate all potential suppliers before entering into supply contracts Attend grant coordination meetings and events, and make recommendations to the management on improvement to grant implementation activities and procedures, and on increasing the efficiency of contract tendering mechanisms Willing to multi task if necessary

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